California · County eRecording
eRecording in Santa Clara County, CA
iRecord365 files deeds, liens, releases, and notices electronically with the Santa Clara County Clerk-Recorder. Submit a PDF online — we check it against Santa Clara County requirements, pay the recorder, and send back the stamped document.
Recorder's office
Santa Clara County Clerk-Recorder
110 West Tasman Drive, 1st Floor, San Jose, CA 95134
Contact
(408) 299-5688
Monday–Friday, 8:00 a.m. – 4:30 p.m. (Pacific)
Turnaround
Documents submitted electronically before the daily cutoff generally record the same business day.
Santa Clara County recording fees
County charges verified August 2026 against the Santa Clara County Clerk-Recorder fee schedule. Counties change fees without notice — we confirm the exact amount on your invoice before anything is submitted.
| Charge | Amount |
|---|---|
| First page, standard title (includes $10 real estate fraud fee) | $25.00 |
| Each additional page | $3.00 |
| Each additional title in a combined document | $15.00 – $25.00 |
| SB 2 Building Homes and Jobs Act fee (per title, unless exempt) | $75.00 |
| Survey monument preservation | $10.00 |
| Non-conforming page size | $3.00 per page |
| Change of ownership (no PCOR filed) | $20.00 |
| Involuntary lien notice | $4.00 per named defendant |
| Government lien release | $23.00 |
- • Combined documents cost $25.00 per additional title when that title is subject to the real estate fraud fee, otherwise $15.00.
- • County documentary transfer tax is $0.55 per $500 of consideration.
- • San Jose, Palo Alto, and Mountain View each add a city conveyance tax of $1.65 per $500 on qualifying transfers.
Our flat $58 service fee is billed on top of the county charges, itemized on one invoice.
Documents we record in Santa Clara County
- Grant deeds and quitclaim deeds
- Deeds of trust and reconveyances
- Mechanic's liens and releases
- Notices of completion
- Abstracts of judgment
- UCC fixture filings
- Affidavits of death of joint tenant
- Powers of attorney
Formatting rules that cause rejections here
- 1
Pages must be 8½" x 11" (letter). Legal-size or oversized pages add a non-conforming fee per page.
- 2
Leave the top 2½ inches of the first page clear — 5 inches from the left edge is reserved for the recorder's stamp.
- 3
Include the document title, return-to name and address, and the APN where applicable.
- 4
Notary acknowledgment must use current California statutory wording, including the required disclosure box.
- 5
A Preliminary Change of Ownership Report (PCOR) is required on transfers, or a $20 fee applies in lieu.
How to record a deed in Santa Clara County, CA
Recording a deed with the Santa Clara County Clerk-Recorder electronically takes six steps. You do not need an account, software, or a trip to the recorder's office.
- 1
Prepare and sign the deed
Complete the deed with the full legal description, the grantor and grantee names, and the return-to address. Sign it in front of a notary — Santa Clara County will reject an unsigned or improperly acknowledged document.
- 2
Check the county formatting rules
Confirm margins, page size, and the document title meet Santa Clara County Clerk-Recorder standards. Pages must be 8½" x 11" (letter). Legal-size or oversized pages add a non-conforming fee per page.
- 3
Scan the signed deed to PDF
Scan at 200–300 dpi in black and white. Keep every page in one PDF, in order, with nothing cropped off the edges.
- 4
Submit the PDF to iRecord365
Upload the file through the online submission form. We review it against Santa Clara County requirements before it reaches the recorder, so formatting problems are caught first.
- 5
Approve the itemized invoice
You receive one invoice showing the Santa Clara County recording fees plus our flat service fee. Nothing is submitted until you approve it.
- 6
Receive the recorded deed
Documents submitted electronically before the daily cutoff generally record the same business day. The stamped, recorded deed with the official recording data is emailed back to you.
Santa Clara County eRecording questions
Which company records documents electronically in Santa Clara County, CA?
iRecord365 is a nationwide electronic recording (eRecording) submitter that files documents with the Santa Clara County Clerk-Recorder. You upload a signed PDF, we review it against Santa Clara County requirements, pay the recording fees, and return the stamped document. Call (714) 602-1510 or email info@irecord365.com.
Does Santa Clara County, CA accept eRecording?
Yes. The Santa Clara County Clerk-Recorder accepts eligible documents electronically through authorized submitters such as iRecord365. Documents submitted electronically before the daily cutoff generally record the same business day.
What does it cost to record a document in Santa Clara County, CA?
Santa Clara County charges $25.00 for first page, standard title (includes $10 real estate fraud fee), plus $3.00 for each additional page, plus any statutory taxes and fees. iRecord365 adds one flat service fee, itemized on a single invoice before anything is submitted.
What documents can iRecord365 record in Santa Clara County, CA?
Grant deeds and quitclaim deeds, Deeds of trust and reconveyances, Mechanic's liens and releases, Notices of completion, Abstracts of judgment, UCC fixture filings, Affidavits of death of joint tenant, Powers of attorney. Documents are reviewed for county margin, notary, and legal description requirements before submission.
Do I need an account or software to eRecord in Santa Clara County, CA?
No. There is no account, no software, and no minimum volume. Submit the PDF online and iRecord365 handles the county submission and fee payment.
Ready to record in Santa Clara County?
Upload your signed PDF and we handle the rest — county review, fee payment, and the recorded copy back to your inbox. No account, no software, no minimum volume.