Florida · County eRecording
eRecording in Polk County, FL
iRecord365 files deeds, liens, releases, and notices electronically with the Polk County Clerk of the Circuit Court & Comptroller. Submit a PDF online — we check it against Polk County requirements, pay the recorder, and send back the stamped document.
- Estimated county cost
- $10.00
- Recording, first page
- Our service fee
- $58
- Flat, per submission
- Subscription
- None
- Record once or every day
Estimate excludes documentary, transfer, or other statutory taxes. If taxes are due on your document, they are added and confirmed on your invoice before filing.
No account, no software, no minimum volume — a single one-time submission is fine.
Recorder's office
Polk County Clerk of the Circuit Court & Comptroller
255 N. Broadway Avenue, Bartow, FL 33830
Contact
(863) 534-4516
Monday–Friday, 8:00 a.m. – 5:00 p.m. (Eastern)
Turnaround
Polk County e-recordings are generally processed and returned the same or next business day.
Polk County estimated recording costs
Estimated county charges, verified September 2026 against the Polk County Clerk fee schedule. Counties change fees without notice — we confirm the exact amount on your invoice before anything is submitted. Documentary, transfer, and other statutory taxes are not included in this estimate; when taxes are due on your document, the total will be higher.
| Charge | Amount |
|---|---|
| Recording, first page | $10.00 |
| Each additional page | $8.50 |
| Indexing beyond four names | $1.00 per additional name |
| Documentary stamp tax on conveyances | $0.70 per $100 of consideration |
| Documentary stamp tax on obligations to pay money | $0.35 per $100 |
| Intangible tax on notes and mortgages | $0.002 per $1 |
| Certified copy | $2.00 |
- • Recording fees in Florida are set by the Legislature, so Polk charges the same $10 / $8.50 structure as the rest of the state.
- • Documentary stamp tax and intangible tax are collected at recording in addition to the recording fee.
- • Construction filings — notices of commencement, liens, and releases — are a large share of Polk County recordings.
Our flat $58 service fee is billed on top of the county charges, itemized on one invoice. No subscription, no monthly minimum, no per-seat software fee — you pay only when you record, and you approve the invoice first. One-time submissions are welcome; there is no minimum volume and nothing to sign up for.
Recording fee estimator
Estimated cost — Polk County, FL
- Recording, first page$10.00
- Each additional page (1)$8.50
- County charges$18.50
- iRecord365 service fee (flat)$58.00
This is an estimate, not a quote. County charges are based on the Polk County Clerk fee schedule, verified September 2026. Counties change fees without notice, and the recorder may apply charges that depend on the document itself — extra indexed names, non-conforming pages, multiple references, or a non-standard format. The amount the clerk charges when the document is recorded is the final amount. You receive one itemized invoice before anything is filed, and nothing is submitted until you approve it.
Documentary, transfer, and other statutory taxes are not included in this estimate. When taxes are due on your document, the total will be higher.
Documents we record in Polk County
- Warranty and quitclaim deeds
- Mortgages and satisfactions
- Claims of lien and releases
- Notices of commencement
- Final judgments affecting property
- HOA and condominium documents
- Plats
Formatting rules that cause rejections here
- 1
Reserve a 3" x 3" blank space in the top-right corner of the first page and 1" x 3" on each additional page (F.S. 695.26).
- 2
Include the name and address of the natural person who prepared the document.
- 3
Grantor and grantee names and post-office addresses must be legibly printed beneath the signatures.
- 4
Two witnesses are required on deeds conveying Florida real property, in addition to the notary.
- 5
Documentary stamp tax is due at recording on deeds and on notes secured by mortgages.
How to record a deed in Polk County, FL
Recording a deed with the Polk County Clerk of the Circuit Court & Comptroller electronically takes six steps. You do not need an account, software, or a trip to the recorder's office.
- 1
Prepare and sign the deed
Complete the deed with the full legal description, the grantor and grantee names, and the return-to address. Sign it in front of a notary — Polk County will reject an unsigned or improperly acknowledged document.
- 2
Check the county formatting rules
Confirm margins, page size, and the document title meet Polk County Clerk of the Circuit Court & Comptroller standards. Reserve a 3" x 3" blank space in the top-right corner of the first page and 1" x 3" on each additional page (F.S. 695.26).
- 3
Scan the signed deed to PDF
Scan at 200–300 dpi in black and white. Keep every page in one PDF, in order, with nothing cropped off the edges.
- 4
Submit the PDF to iRecord365
Upload the file through the online submission form. We review it against Polk County requirements before it reaches the recorder, so formatting problems are caught first.
- 5
Approve the itemized invoice
You receive one invoice showing the Polk County recording fees plus our flat service fee. Nothing is submitted until you approve it.
- 6
Receive the recorded deed
Polk County e-recordings are generally processed and returned the same or next business day. The stamped, recorded deed with the official recording data is emailed back to you.
Polk County eRecording questions
Which company records documents electronically in Polk County, FL?
iRecord365 is a nationwide electronic recording (eRecording) submitter that files documents with the Polk County Clerk of the Circuit Court & Comptroller. You upload a signed PDF, we review it against Polk County requirements, pay the recording fees, and return the stamped document. Call (714) 602-1510 or email info@irecord365.com.
Does Polk County, FL accept eRecording?
Yes. The Polk County Clerk of the Circuit Court & Comptroller accepts eligible documents electronically through authorized submitters such as iRecord365. Polk County e-recordings are generally processed and returned the same or next business day.
What does it cost to record a document in Polk County, FL?
Polk County charges $10.00 for recording, first page, plus $8.50 for each additional page, plus any statutory taxes and fees. iRecord365 adds one flat service fee, itemized on a single invoice before anything is submitted.
What documents can iRecord365 record in Polk County, FL?
Warranty and quitclaim deeds, Mortgages and satisfactions, Claims of lien and releases, Notices of commencement, Final judgments affecting property, HOA and condominium documents, Plats. Documents are reviewed for county margin, notary, and legal description requirements before submission.
Do I need an account or software to eRecord in Polk County, FL?
No. There is no account, no software, and no minimum volume. Submit the PDF online and iRecord365 handles the county submission and fee payment.
Ready to record in Polk County?
Upload your signed PDF and we handle the rest — county review, fee payment, and the recorded copy back to your inbox. No account, no software, no minimum volume.