Pennsylvania · County eRecording
eRecording in Philadelphia County, PA
iRecord365 files deeds, liens, releases, and notices electronically with the Philadelphia Department of Records (Recorder of Deeds). Submit a PDF online — we check it against Philadelphia County requirements, pay the recorder, and send back the stamped document.
Recorder's office
Philadelphia Department of Records (Recorder of Deeds)
City Hall, Room 156, Philadelphia, PA 19107
Contact
(215) 686-2292
Monday–Friday, 8:00 a.m. – 4:00 p.m. (Eastern)
Turnaround
Philadelphia e-recordings are typically processed within one to two business days, well ahead of mailed or in-person filings.
Philadelphia County recording fees
County charges verified August 2026 against the Philadelphia Department of Records recording fees. Counties change fees without notice — we confirm the exact amount on your invoice before anything is submitted.
| Charge | Amount |
|---|---|
| Deed recording fee | $277.75 |
| Mortgage recording fee | Set by the current schedule — confirmed on your invoice |
| City realty transfer tax | 3.278% of consideration |
| Commonwealth realty transfer tax | 1% of consideration |
| Satisfaction or release | Set by the current schedule |
| Certified copy | $2.00 per page |
- • Philadelphia recording fees increased effective July 1, 2025; we confirm the exact amount on your invoice before submission.
- • Realty transfer tax is due at recording and combines the 3.278% city portion with the 1% Commonwealth portion.
- • Deeds generally require a Philadelphia realty transfer tax certification with the filing.
Our flat service fee is billed on top of the county charges, itemized on one invoice.
Documents we record in Philadelphia County
- Deeds and deed corrections
- Mortgages and modifications
- Mortgage satisfactions and releases
- Condominium declarations
- Easements and agreements
- Powers of attorney
- Miscellaneous real estate documents
Formatting rules that cause rejections here
- 1
A Statement of Value form must accompany deeds when consideration or a transfer-tax exemption is not fully stated on the deed.
- 2
Leave a 3-inch blank margin at the top of the first page for the recording stamp.
- 3
Deeds in most Pennsylvania counties, including Allegheny, require a Certificate of Residence for the grantee.
- 4
Use standard letter or legal size paper — oversized pages draw an extra fee or a rejection.
- 5
Every signature needs a proper notarial acknowledgment showing the notary's commission expiration.
How to record a deed in Philadelphia County, PA
Recording a deed with the Philadelphia Department of Records (Recorder of Deeds) electronically takes six steps. You do not need an account, software, or a trip to the recorder's office.
- 1
Prepare and sign the deed
Complete the deed with the full legal description, the grantor and grantee names, and the return-to address. Sign it in front of a notary — Philadelphia County will reject an unsigned or improperly acknowledged document.
- 2
Check the county formatting rules
Confirm margins, page size, and the document title meet Philadelphia Department of Records (Recorder of Deeds) standards. A Statement of Value form must accompany deeds when consideration or a transfer-tax exemption is not fully stated on the deed.
- 3
Scan the signed deed to PDF
Scan at 200–300 dpi in black and white. Keep every page in one PDF, in order, with nothing cropped off the edges.
- 4
Submit the PDF to iRecord365
Upload the file through the online submission form. We review it against Philadelphia County requirements before it reaches the recorder, so formatting problems are caught first.
- 5
Approve the itemized invoice
You receive one invoice showing the Philadelphia County recording fees plus our flat service fee. Nothing is submitted until you approve it.
- 6
Receive the recorded deed
Philadelphia e-recordings are typically processed within one to two business days, well ahead of mailed or in-person filings. The stamped, recorded deed with the official recording data is emailed back to you.
Philadelphia County eRecording questions
Which company records documents electronically in Philadelphia County, PA?
iRecord365 is a nationwide electronic recording (eRecording) submitter that files documents with the Philadelphia Department of Records (Recorder of Deeds). You upload a signed PDF, we review it against Philadelphia County requirements, pay the recording fees, and return the stamped document. Call (714) 602-1510 or email info@irecord365.com.
Does Philadelphia County, PA accept eRecording?
Yes. The Philadelphia Department of Records (Recorder of Deeds) accepts eligible documents electronically through authorized submitters such as iRecord365. Philadelphia e-recordings are typically processed within one to two business days, well ahead of mailed or in-person filings.
What does it cost to record a document in Philadelphia County, PA?
Philadelphia County charges $277.75 for deed recording fee, plus any statutory taxes and fees. iRecord365 adds one flat service fee, itemized on a single invoice before anything is submitted.
What documents can iRecord365 record in Philadelphia County, PA?
Deeds and deed corrections, Mortgages and modifications, Mortgage satisfactions and releases, Condominium declarations, Easements and agreements, Powers of attorney, Miscellaneous real estate documents. Documents are reviewed for county margin, notary, and legal description requirements before submission.
Do I need an account or software to eRecord in Philadelphia County, PA?
No. There is no account, no software, and no minimum volume. Submit the PDF online and iRecord365 handles the county submission and fee payment.
Ready to record in Philadelphia County?
Upload your signed PDF and we handle the rest — county review, fee payment, and the recorded copy back to your inbox. No account, no software, no minimum volume.