eRecording in Philadelphia County, PA

Philadelphia County estimated recording costs

Estimated county charges, verified September 2026 against the Philadelphia Department of Records recording fees. Counties change fees without notice — we confirm the exact amount on your invoice before anything is submitted. Documentary, transfer, and other statutory taxes are not included in this estimate; when taxes are due on your document, the total will be higher.

• • Philadelphia recording fees increased effective July 1, 2025; we confirm the exact amount on your invoice before submission.
• • Realty transfer tax is due at recording and combines the 3.578% city portion with the 1% Commonwealth portion.
• • Deeds generally require a Philadelphia realty transfer tax certification with the filing.

Our flat $58 service fee is billed on top of the county charges, itemized on one invoice. No subscription, no monthly minimum, no per-seat software fee — you pay only when you record, and you approve the invoice first. One-time submissions are welcome; there is no minimum volume and nothing to sign up for.

Documents we record in Philadelphia County

• Deeds and deed corrections
• Mortgages and modifications
• Mortgage satisfactions and releases
• Condominium declarations
• Easements and agreements
• Powers of attorney
• Miscellaneous real estate documents

Formatting rules that cause rejections here

1. 1

   A Statement of Value form must accompany deeds when consideration or a transfer-tax exemption is not fully stated on the deed.

2. 2

   Leave a 3-inch blank margin at the top of the first page for the recording stamp.

3. 3

   Deeds in most Pennsylvania counties, including Allegheny, require a Certificate of Residence for the grantee.

4. 4

   Use standard letter or legal size paper — oversized pages draw an extra fee or a rejection.

5. 5

   Every signature needs a proper notarial acknowledgment showing the notary's commission expiration.

How to record a deed in Philadelphia County, PA

Recording a deed with the Philadelphia Department of Records (Recorder of Deeds) electronically takes six steps. You do not need an account, software, or a trip to the recorder's office.

1. 1

   Prepare and sign the deed

   Complete the deed with the full legal description, the grantor and grantee names, and the return-to address. Sign it in front of a notary — Philadelphia County will reject an unsigned or improperly acknowledged document.

2. 2

   Check the county formatting rules

   Confirm margins, page size, and the document title meet Philadelphia Department of Records (Recorder of Deeds) standards. A Statement of Value form must accompany deeds when consideration or a transfer-tax exemption is not fully stated on the deed.

3. 3

   Scan the signed deed to PDF

   Scan at 200–300 dpi in black and white. Keep every page in one PDF, in order, with nothing cropped off the edges.

4. 4

   Submit the PDF to iRecord365

   Upload the file through the online submission form. We review it against Philadelphia County requirements before it reaches the recorder, so formatting problems are caught first.

5. 5

   Approve the itemized invoice

   You receive one invoice showing the Philadelphia County recording fees plus our flat service fee. Nothing is submitted until you approve it.

6. 6

   Receive the recorded deed

   Philadelphia e-recordings are typically processed within one to two business days, well ahead of mailed or in-person filings. The stamped, recorded deed with the official recording data is emailed back to you.

Philadelphia County eRecording questions