Yes, Individuals Can Record Documents — Here's How

County records are public, and so is the ability to record. Homeowners, heirs, small landlords, and contractors record documents every day without a title company.

Documents individuals record most often

• Quitclaim and grant deeds, including transfers into or out of a trust.
• Affidavits of death of joint tenant or trustee.
• Releases and satisfactions of a paid-off private loan.
• Powers of attorney and revocations.
• Mechanic's liens and lien releases for small contractors.

What you need before submitting

1. The completed document, signed in dark ink.
2. A notary acknowledgment, complete with venue, date, seal, and commission expiration.
3. The full legal description of the property, not just the address.
4. The prior document number, if you are releasing or amending an earlier instrument.
5. A transfer tax declaration or a stated exemption, for any conveyance.
6. A clean 300 DPI scan of every page.

What it costs

You pay the county's recording fee, which is usually a base fee for the first page plus a smaller per-page fee and any state surcharges, plus a service fee if you submit through an e-recording provider. Transfer tax applies separately to conveyances that are not exempt.

How the process works with iRecord365

1. Upload the signed, notarized document through our submission form.
2. We review it against that county's formatting and content rules.
3. We submit electronically and track it through the recorder's queue.
4. You receive the stamped, recorded PDF with the official document number.

Frequently asked questions